Host Guidelines For Topics In Data Viz

Signing Up As A Host:

If you haven’t signed up as a host yet, you can do so by filling in this form: https://forms.gle/zaaGEKyHVMQuzB9u8

You will receive an email inviting you to a shared Google Calendar called DVS Office Hours.
To start posting office hours, you’ll need to add the shared calendar into your own Google Calendar account by clicking the add this calendar link in the email.
The calendar should now show in your Google calendar interface and be listed in the sidebar on the left under other calendar.

Offering Office Hours Or An AMA

1) Create a New Event:

To post your office hours or AMA, create a new event. On the event creation page, fill in the following required fields:

Event Name:

The event name for office hours must contain your top three skills and your name. The format is as follows - “Skill 1, Skill 2, Skill 3- Your Name”. Example: “UX, Data Prep, Excel - Sally Ride” For an AMA, please add [AMA] at the start. Example: “[AMA] UX, Data Prep, Excel - Sally Ride”

Date & Time:

Specify the date and time when you’ll be available for office hours or the AMA. To specify all-day availability, create an event from the earliest to the latest time you are available since others might not know what time zone you are in. You can specify repeat availability by making the event recurring.

Video Link (Office hours only):

To hold office hours, you must provide a video link. This can easily be done by clicking the “Add Conferencing” and selecting Hangouts. You can also add a video link from Zoom or WebEx via G-Suite Add-Ons or by pasting the video chat link directly into the location field.

Location (AMA only):

To hold an AMA, you must specify in the “Location” field that this is taking place in DVS Slack in the dedicated Office hours channel. Write the following: DVS Slack - #dvs-office-hours

Calendar:

To ensure that your office hours/AMAs are posted to the Shared Calendar, go to the dropdown by the calendar icon and select “DVS Office Hours”.

2) Add Your Description:

Detailed descriptions are required for office hours to help participants better understand your expertise. Write your description in the text box labeled “Add description” in the following format:

* Preferred Name: Write the name that you would like to be addressed. Example: Dr. Sally Ride

* Preferred Pronouns: Write the pronouns you like to be referred to. Example: she/her

* Skills / Tools: List any skills or tools that know well enough to teach to someone else. Example: UX, Data Prep, Excel

* Preferred Languages: List the languages you are comfortable teaching in. Example: English, Spanish

* Bio: Write a short bio summarizing your professional experience.

Example: Sally has 10+ years of experience creating usable and delightful online experiences. She has a unique skill set of design strategy, user research, information architecture, and content strategy, user interface design, and usability testing. Sally leads clients and project teams from ambiguity to clarity by setting a direction that combines user, business, and development goals. She is a senior user experience designer at NASA.

Sally also has an MBA and experience in brand and product management, bringing to life digital strategy and marketing programs for Fortune 500 Aerospace companies. She uses data analysis and team leadership skills to make informed decisions and direction and create a path and vision for teams to execute.

For your convenience and guidance, feel free to copy/paste the below:

Preferred Name:

Preferred Pronouns:

Skills / Tools:

Preferred Languages:

Bio:

3) Save Your Event:

Once the above steps are completed, save the event by clicking the blue button labeled “Save”. Now your office hour availability will be viewable by DVS’ members.

◆Please note all content posted to the calendar any subsequent communications are subject to the Data Visualization Society Code of Conduct. https://www.datavisualizationsociety.com/code-of-conduct