Operations Director

The Knowledge Director is one of the twelve members of the Board of Directors. Their mission is to provide the support necessary to keep things running at DVS.

Duties according to Bylaws

1. Receive and disburse funds with appropriate authorization
2. Manage all financial records with the aim to ensure the financial health of the organization
3. Prepare an annual budget for review and approval by the Board
4. Prepare a year-end financial report
5. Set agenda for board meetings and record and maintain minutes of all meetings
6. Manage general emails (answer or forward appropriately)
7. Receive and distribute all incoming mail
8. Handle all physical mailings
9. Manage all legal filings, including taxes, maintaining registered agent, etc, and signing of contracts on behalf of the organization
10. Manage finances, including payments to contractors, vendors, etc. and balancing the budget
11. Iterate on membership fee structure, keeping inclusivity in mind
12. Oversee the writing of grants
13. Manage Operations Committee

Tasks

• Manage finances, including payments to contractors, vendors, etc.
• Manage publication financials, if applicable
• Ensure committee members sign appropriate confidentiality clauses
• Balance budget
• Manage all legal filings, including taxes, maintaining registered agent, etc, and signing of contracts on behalf of the organization
• Organize board meetings

Relevant Documentation

This section lists KB articles that document some of the core tasks of the Operations Director.

• How To Request Budget/Reimbursements
• Contract Templates
• Budgeting For Board Members
• Chart Of Accounts
• How To Submit Payment
• DocuSign
• Reconciling In QuickBooks
• Hiring Independent Contractors